Privacy notice

Template: legal review needed

This is a starting template, not legal advice. Everything in [square brackets] must be confirmed by William, and the whole notice should be checked by a suitably qualified person before the site goes live. Delete this box once done.

Last updated: [date – confirm]

Who we are

TRU Society is a community project. The organisation responsible for your personal information (the “controller”) is [TRU CORPORATION LIMITED, company number 17479158 – confirm]. You can contact us at trusociety@trusociety.co.uk.

What we collect

Your email address, if you join our email list.
Your first name, only if you choose to give it.
A record that you agreed to hear from us, including the date and time and the wording you agreed to.
If you email us, your email address and whatever you write to us.

We don't use analytics, advertising trackers or non-essential cookies on this website.

Why we use it, and our legal basis

We use your email address and name to send you emails about TRU Society news, free community events and TRU Acts. We do this because you gave us your consent (UK GDPR Article 6(1)(a), and the Privacy and Electronic Communications Regulations). If you email us with a question, we use your details to reply, which is in our legitimate interests (Article 6(1)(f)).

Who we share it with

We use [email list / form provider, e.g. Formspree, Buttondown or MailerLite – confirm and name here, with where it stores data] to collect and store sign-ups and send emails. Our website host, [host, e.g. Cloudflare Pages, Netlify or Vercel – confirm], may log technical information such as IP addresses when you visit. We do not sell your information.

How long we keep it

We keep your sign-up details until you unsubscribe or ask us to delete them. [Confirm retention period, e.g. whether we keep a suppression record after unsubscribing so we don't email you again.]

Your rights

You can ask us to see, correct or delete your information, to restrict or object to how we use it, and to withdraw your consent at any time (for example by using the unsubscribe link in any email, or emailing us). Withdrawing consent doesn't affect anything we did before.

If you're unhappy with how we've handled your information, you can complain to the Information Commissioner's Office at ico.org.uk/make-a-complaint or on 0303 123 1113. We'd appreciate the chance to put things right first.

Links to other sites

This site links to Instagram. Instagram has its own privacy policy and sets its own cookies once you visit it.

Changes

If we change this notice we'll update the date above.